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Government of Madhya Pradesh

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N.P. Rustai

Tele.No. 3387269

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Government of India
Ministry of Social Justice
And Empowerment
Shastri Bhawan
New Delhi-110001

D.O.NO. 11017/01/99-SCD-1 8.12.1999

Dear Shri Sahni,

Please refer to this Ministry's letter of even number dated 15.4.99 (copy enclosed alongwith enclosures) wherein it was requested that the proposal from your State for grant-in-aid for the year 1999-2000 under the Centrally Sponsored Scheme of Book Bank for SC/ST students may be sent alongwith the Utilisation Certificates for the amounts sanctioned during the last 5 years.

2. Till date, nothing has been heard from your side. Therefore, I will request you to look into the matter personally so that the needful is done without further delay because only 3 months are remaining in the current financial year.

With regards.


Yours sincerely,


(N.P. Rustai)



Shri Rakesh Sahni,

Principal Secretary,

Sch. Castes Welfare Deptt.,

Government of Madhya Pradesh,




Government of India

Minister of Social Justice & Empowerment



Shastri Bhawan

New Delhi

Dated 15.4.1999



The Secretary




Subject :- Centrally Sponsored Scheme of Book-Banks for SC/ST students-Grant-in-aid for the current financial year 1999-2000.


I am directed to enclose a copy of the Centrally Sponsored Scheme of Book-Banks for SC/ST students on the basis of 50% grant to States and 100% grant to U.T. Administrations.

It is requested that proposal for the grant-in-aid for the year 1999-2000 for Book-Banks for SC/ST students alongwith Utilisation certificates of the last five years including the year 1998-1999, may please be sent at the earliest.


Yours faithfully,



(N.P. Rustgi)


Tel. : 3387269

Centrally Sponsored Scheme of Book Bank for
Scheduled Caste and Scheduled Tribe Students



I. Object :- The object behind the Scheme is to establish Book Banks in each Medical (including Indian systems of Medicins and Homeopathy). Engineering, Agriculture, Veterinary, Polytechnics, Law Courses, Chartered Accountancy, MBA and Bio-Schiences to Scheduled Caste/Scheduled Tribe students who can not afford expensive education but for adequate state support. The Inability of these students to buy costly test books, results in large number of failures and drop outs which retards the upliftment of Scheduled Castes and Scheduled Tribes.


II. Scope :- These 'Book Banks' are to be set up in all the Medical, Engineering, Agriculture, Law and Veterinary Degree Colleges and Institutes imparting Chartered Accountancy, MBA and alike Management Courses and Polytechnics where Scheduled Caste and Scheduled Tribe students receiving Post-Matric scholarships under the Centrally Sponsored Scheme of Post Matric Scholarships to Scheduled Castes and Scheduled Tribes for studies in India belonging to the parent state or from other state, are studying. Purchase of books for these 'Book Banks' will be restricted to the prescribed text books for the entire courses for recognised Medical, Engineering, Agriculture, Veterinary, Law Courses, Chartered Accountancy, MBA, Bio-Sciences and Poly-technic courses being pursued by SC/ST students therein. The set of text books will be purchased for 2 such SC/ST students at various stages except in respect of Post-Graduate courses and Chartered Accountancy where it will be one set for each students. However, the ratio of sets and students will have to be adjusted to the total number of sets that could be procured within the total resources allocated to the State concerned. The State Government may constitute an Expert Group consisting of members from selected colleges of different regions to decide the adequate number of text books in a set (not reference books) required for each course and there after estimate may be worked out keeping in view the price of cheap Indian editions. The State Government may constitute a set within the total cost of text books. The life period of one set of books has been fixed at 3 years.

Course-wise Pattern of Assistance

Central assistance to States/UTs for setting up of Book Banks is limited to the following celling or actual cost of a set, whichever is less :


(In Rupees)

I. Degree Course Cost of one set

(1 set for 2 students)

1. Medical 7,500

2. Engineering 7,500

3. Veterinary 5,000

4. Agriculture 4,500

5. Polytechnics 2,400


II. Post-Graduate Course

A. Post Graduate Courses in Medical, 5,000

Engineering, Agriculture and Veterinary 1 set

Courses and such other technical/allke per student

courses as are approved by the Universities/

Institutes of Higher Learning

B. Law Courses LL.B. (3 years and 5 years) LL.M. (2 years) 5,000 (1 set per student

C. Chartered Accountancy (intermediate and Final) 5,000 (1 set per student)

D. M.B.A. (2 years) and similar courses 5,000 (1 set per student)

E. Bio-Sciences 5,000 (1 set per student)



Note : The said sets of books will also Include Brailley Books, Talking Books/Cassettes for the Vlsually Handicapped Students.

The essential books purchased, limiting the amount to the cellings Indicated above are to be supplied to the SC and ST students in Instalments, depending on the course, semester structure etc.

The life span of one set of books has been fixed at 3 years so as to ensure that Book Banks beneficiaries have access to the latest books/editions. At the end of 3 years these books may be kept in the library of the concerned institution for loan to other SC/ST students until such time as the books remain relevant and serviceable. Thereafter the books may be disposed of by the institution in the same manner as the books in the library subject to the guidelines. If any, of the State Government/UT Administration in this regard. Purchase of text books for these Book Banks is restricted to the prescribed text books for the entire course referred to above.


Preference to girls Student and Handicapped students

While selecting students for 'Book Bank' Scheme the State/UT should set a target to be implemented wherever possible, that at least 30% of the beneficiaries are girl SC/ST students and at least 3% disabled SC/ST students.


Financial Assistance

Central assistance for the setting up of 'Book Banks' will be given for the purchase of prescribed text books for Medical, Engineering, Agriculture, Veterinary and Polytechnic courses and Post-Graduate courses in Medical, Engineering, Agriculture, Veterinary courses and such other technical/alike courses as are approved by the Universities/Institutions of higher learning. Law Courses, Chartered Accountancy (Inter-mediate and final), MBA and Bio-Sciences limited to the amount as indicated above or actual cost of a set, whichever is less.

For storage of books and contingencies etc., cost of steel almirah for storing books of each 'Book Banks' including contingencies like transportation etc.

(1) Rs. 2000 or actual cost whichever is less.

(ii) 5% of the grant may be earmarked for expenses on binding, stitching etc.


Placement of funds and Administration of the Scheme

The total expenditure on the scheme of 'Book Banks' will be shared between the Central and the State Government on matching grant basis (50:50) (100% central assistance to the UT Administration) State Government may consider making the Heads of the institutions responsible for the running of the Scheme and place funds at their disposal.


Submission of Data

The State Governments will inform the Government of India about the amount allotted college-wise specifying the number of sets to be purchased for that college and the number of beneficiaries.


Utilisation of Funds

Financial assistance given under the Scheme shall not be utilised for any other purpose. If the college concerned fail to utilise the grant for the purpose for which it is given, the amount shall be refunded to the Central Government. The State Government/UT should furnish Statement of Expenditure and Utilisation Certificate.


Distribution of Books to Students

The following rules shall govern the distribution of books to the students :

(i) Each SC/ST student will be provided with an identity card for this purpose.

(ii) Each SC/ST student will be required to submit this requisition for borrowing books from the Books Bank in the form to be provided for this purpose.

(iii) Books will be suitably distributed among the SC/ST students keeping in view the norm that one set is meant for 2 students for the entire course, except in respect of Post-Graduate courses and Chartered Accountancy where it will be one set for each student. This may be read with what is stated under the head "SCOPL" in para 11 above.

(iv) The books should be returned to the Book Bank at the end of each term. The Principal will make every effort to ensure that those students who complete their course or those who drop out in the middle, return the books belonging to the Book Banks.

(v) It is the responsibility of the students to maintain the books supplied to them from the Book Banks in good condition.

(vi) Any case of loss or damage to the Book should attract penalty. In case of serious damage or loss of books, the student will have to bear the cost of the book.



Centrally Sponsores Scheme of Book Banks for SC/ST Student studyi;ng in Medical, Engineering, Veterinary, Agriculture Collegen and also for those students under going Diploma Coruses in Polytechnic, Post-Graduate Courses L.LB. & L.L.B Courses, Chartered Accountancy, K.B.A. & Bio-Sciences.

Proposals for current financial year ...........

1. Total number of sets of Books and almirahs required to be ................ Current Financial Year ............ for each course (.............

2. Total







9. Central Assistance remaining unutilised at the end of last financial year ..........

10. Details of proposed coverage of colleges curing current financial year as per Annenure-IV)













No. 11017/4/2002-SCD-I

Government of India

Ministry of Social Justice & Empowerment

Shastri Bhawan, New Delhi

Dated : 9th July, 2002


The Pay & Accounts Officer,

Ministry of Social Justice & Empowerment,

New Delhi.

Subject :- Grant-in-aid to State of Madhya Pradesh for the year 2002-2003 under the Centrally Sponsored Scheme of Book for SC Students.


I am directed to convey sanction of the President for incurring an expenditure to the tune of Rs. 49,99,000/- by the Govt. of Madhya Pradesh during 2002-2003 under the scheme towards purchasing of 1058 sets of Books (77 sets for Medical, 173 sets for Engineering, 42 sets for Agriculture, 15 sets for Veterinary, 425 sets for Polyteehnics and 326 sets for Post Graduate courses i.c. 10 sets for Law, 164 sets for MBA and 152 sets for medical to cover 1790 SC students and 105 almirahs. 50% of this amount i.e. Rs. 24,99,500/- becomes the Central Share.

2. Sanction of the President is therefore accorded to the payment of a sum of Rs. 24,99,500/- (Rupees Twenty four lacs ninety nine thousand and five hundred only) to the Govt. of Madhya Pradesh for the financial year 2002-2003 towards Plan expenditure under the said Scheme.

3. This sanction relates to Plan expenditure and is in accordance with the revised pattern of assistance prescribed by the Planning Commission vide their letter No. 12043/1/37-CDN dated 27.9.1979.

4. The expenditure is debitable to the Major Head Grant Sub-Head indicated below :-


Major Head Grant No. Sub-Head


3601 87 expenditure of the 3601 Grant-in-aid to State Govts. 04-Grants for

Ministry of Social Justice Centrally Sponsored Scheme 341-Welfare of SCs

& Empowerment for Education 05-Book Banks for SC/ST 05.00.31

2002-03 (Plan Expanditure) Grant-in-aid.


5. It is requested that arrangement may kindly be made to credit this amount to the State Government in accordance with the procedure laid down in the Ministry of Finance O.M. No. 2/45/76-Spl. Cell dated 30.8.76 as modified vide O.M. of even number dated 16.6.76 under intimation to us.

6. The balance of this amount, if any remaining unspent towards the end of the current financial year is allowed to be carried forward for utilisation during the next financial year 2002-2003.

7. Diversion of funds released for this programme is not allowed without the prior permission of the Government of India.

8. This sancition issues with the concurrence of Finance Division of this Ministry vide their Dy. No. 707/JS&FA dated 4.7.2002.



Yours faithfully.


(L.R. Rao)

Under Secretary to Govt. of India

Tel. : 3389368

Copy to :

1. The Secretary, Tribal Harijan & Backward Classes Welfare Department, Government of Madhya Pradesh, Bhopal.

2. Secretary, Finance Departent, Government of Madhya Pradesh, Bhopal.

3. Secretary, Planning Department, Government of Madhya Pradesh, Bhopal.

4. Director, Tribal Dev. Deptt., Government of Madhya Pradesh, Bhopal.

5. Director for SC/ST, D-7, Machna Colony, Shivaji Nagar, Bhopal.

6. The Planning Commission, Yojana Bhawan, New Delhi.

7. National Commission for SC/ST, Lok Nayak Bhawan, New Delhi.

8. The Accountant General, Government of Madhya Pradesh, Bhopal.

9. Ministry of Finance (Deptt. of Expenditure), Plan Section, South Block, New Delhi.

10. B & C Section & SO's Folder.


(L.R. Rao)

Under Secretary to Govt. of India